CONDUCT OF BUSINESSState · Manipur

Section 53 of The Manipur Municipalities Act, 1994

(1)Minutes of the proceedings of each meeting of a Nagar Panchayat or of a Council or any of its Committee shall be recorded in a book to be kept for the purpose separately for the Nagar Panchayat or the Council and for each of its Committees and shall be signed by the persons who presided over the meeting.
(2)The minutes of the meeting of a Nagar Panchayat or of a Council shall at all reasonable times and without charge, be open to inspection, by any member of the public.
(3)The minutes of the proceedings of all meetings of the Nagar Panchayat or of the Council shall forthwith be forwarded by the Executive Officer to the Deputy Commissioner, the Director and to the State Government.

Summary

A written record, called "minutes," must be kept for every meeting of the Nagar Panchayat, Council, and their committees.
These records must be kept in separate books for the main bodies and for each individual committee.
The person who leads (presides over) the meeting must sign the minutes for them to be official.
Any member of the public has the right to inspect the minutes of the main Panchayat or Council meetings for free at any reasonable time.
The Executive Officer is responsible for quickly sending copies of all meeting minutes to the Deputy Commissioner, the Director, and the State Government.

Practical examples

1After a long debate about street lights on April 20th, 2027, the Secretary records the decision in the "Council Minutes Book." Chairperson Meena signs the page at the end of the day.

2A local resident, Mr. Kabui, wants to know how his representative voted on a new market tax. He goes to the municipal office at 11:00 AM on a Tuesday and is allowed to read the signed minutes book without paying any fee.

FAQ

1. Who must sign the minutes of a meeting under Section 53 of The Manipur Municipalities Act, 1994?

The minutes must be signed by the person who presided over the meeting.

2. Can I see the records of Council meetings under Section 53 of the Manipur Municipal law?

Yes, the minutes are open to inspection by any member of the public at all reasonable times without any charge.

3. Which government officials receive copies of the minutes under Section 53 of The Manipur Municipalities Act, 1994?

The Executive Officer must forward them to the Deputy Commissioner, the Director, and the State Government.

4. Are committee minutes kept in the same book as Council minutes under Section 53?

No, the law requires minutes to be recorded in a book kept for the purpose separately for the main body and for each of its Committees.

Test yourself

Q1.Under Section 53 of The Manipur Municipalities Act, 1994, what is required for minutes to be properly recorded?

Q2.Who is responsible for signing the minutes under Section 53 of The Manipur Municipalities Act, 1994?

Q3.What is the cost for a citizen to inspect the minutes of a meeting under Section 53 of The Manipur Municipalities Act, 1994?

Q4.Under Section 53 of The Manipur Municipalities Act, 1994, which official is tasked with forwarding minutes to the State Government?

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CONDUCT OF BUSINESSState · Manipur

Section 53 of The Manipur Municipalities Act, 1994

(1)Minutes of the proceedings of each meeting of a Nagar Panchayat or of a Council or any of its Committee shall be recorded in a book to be kept for the purpose separately for the Nagar Panchayat or the Council and for each of its Committees and shall be signed by the persons who presided over the meeting.
(2)The minutes of the meeting of a Nagar Panchayat or of a Council shall at all reasonable times and without charge, be open to inspection, by any member of the public.
(3)The minutes of the proceedings of all meetings of the Nagar Panchayat or of the Council shall forthwith be forwarded by the Executive Officer to the Deputy Commissioner, the Director and to the State Government.

Summary

A written record, called "minutes," must be kept for every meeting of the Nagar Panchayat, Council, and their committees.
These records must be kept in separate books for the main bodies and for each individual committee.
The person who leads (presides over) the meeting must sign the minutes for them to be official.
Any member of the public has the right to inspect the minutes of the main Panchayat or Council meetings for free at any reasonable time.
The Executive Officer is responsible for quickly sending copies of all meeting minutes to the Deputy Commissioner, the Director, and the State Government.